Making a Faculty Distribution List

Now that we are back from summer, this is a great time to update your Faculty Distribution List. Distribution lists are great tools for sending out e-mails to the whole faculty, your grade level, math teachers, etc. This posting will focus on our faculty distribution list, but please check the earlier postings for how to make a different distribution list, such as for your grade level.
To make a distribution list for the faculty:
• Open up your e-mail
• Click on “Contacts” on the left side of your window.
• Under the web address, you will see the word “New”. Click on the arrow on the right-side of the word "Contact", and change this word to “Distribution List”.
• Next to “List Name”, type in MOE Faculty.
• Click on “Find Names”
• Next to “Office”, type in “Mandarin Oaks” and click “Find”. This will pull up anyone whose e-mail shows that they are employed by Mandarin Oaks.
• Put a check next to the teacher’s name, and then when you reach the bottom click on “Add recipient to Distribution List”.
To send an e-mail to this distribution list, click on "Contacts", select "MOE Faculty", and then click on the third icon from the left that looks like a letter and envelope.

Be sure to check in for the next posting focusing on how to use "Spotlight" on your Apple. You will be glad you did!

Making a Distribution List

While we have had trainings on creating a distribution list using your PC, it is a little different using your Mac. This makes it a lot easier to send out e-mails to your grade level, the faculty, etc.

• To start, open your email. On the top of your screen where it reads "New", there is a drop down box. Click on this drop down box, and select "Distribution List".
• Next to List Name, write the name of the list you wish to create. For example, if it is for your grade level, you can title it "Third Grade Teachers".
• To add DCPS faculty members, click on the "Find Names" button.
  
• When the pop-up screen appears, enter the person's last name and first name in the appropriate boxes.
  
• Check the box of the name you wish to add, and find "Add recipient to" and click on "Distribution List". The pop-up box will not disappear, but just look at your main screen to make sure it has added your recipient. You can continue to search for and add names to this distribution list using the same pop-up screen.

Congratulations! You have just created a distribution list using your Mac! To access, send e-mails or make changes to this list, click on "Contacts" on the left side of your webmail screen. Click on the distribution list you wish to send an email to, and click on the third button from the left that looks like an open piece of mail. This will allow you to send an e-mail to this list. To make changes, simply open the list and select "Find Names".